Minutes are generated much more accurately if we know the speakers in the meeting.

We try to assign the correct speakers to each transcript line, and we need your to assign the speakers to the dialogues that can’t be matched automatically.

How to:

Add/edit speaker name for a transcript line

When you click on Speaker or someone’s name in Transcript tab, you can select from a drop-down of every HeyGov account that is part of the HeyGov Departments.

If the speaker you want to assign to a certain timestamp/voice is not accessible through the Department you can always scroll to the bottom of the list and choose ➕ Add speaker

When the speaker is named, it is assigned to each timestamp/voice that is recognized throughout the Transcript.

Remove a speaker name from a transcript line

To remove a speaker: If you hover over a speaker name you can remove the speaker from where you have miss-assigned them. Additionally you can click Remove assigned speaker.

Re-assign speaker number to a transcript line

If a transcript line is assigned to the wrong speaker number (ex: Speaker 2 instead of Speaker 1) You can click on the Speaker name or #. It will give you the option to Change speaker number. Once you select that Option you will be able to re-assign a new number or a previous speaker to that transcript line.

Manage existing speakers, or add new ones outside the transcript

New speakers can be managed in the Departments page. It is accessed by clicking on your name in the top right corner. There you can add your speakers as department members. You can also omit emails if necessary and if you do not want them to receive email notifications to access ClerkMinutes. These are the steps you can take: Adding department members + Roles and Permissions for members